Project Management: The KEPLER Approach

We build a project charter with our clients. This charter describes the key aspects of the project in order to give the people involved enough vision to make “Go / NoGo” decisions during the various milestones.

It is imperative for us to understand the decision criteria of the different stakeholders at each stage of the project in such a way as to answer all the questions and thus move forward calmly towards the finalization of the project.

A Method Based on 3 Pillars

1

Objectives, Scope and Deliverables

Analysis of the problem

  • Rationale of the project

Goals

  • Different quantitative and qualitative objectives: Quality, Cost, Deadline, Innovation, CSR (SMART format)

Perimeter

  • Business scope: the process impact, organizational aspects, technologies to be installed,
  • Scope of deployment: the parties impacted by the project (factories, entities, departments, etc.)

Deliverables

  • Not to be confused with stains. Deliverables = results

Closing criterion

  • Level required to complete the project
2

Approach, Organization and Planning

Approach and feasibility

  • Key levers to address
  • Relevant benchmarks
  • Preliminary ideas
  • “Make or Buy” approach

Organization

  • Project organisation
    • Sponsor
    • Project committee
    • Project Manager
    • Periodic dashboard
  • Stakeholder analysis
    • List of stakeholders and their area of ​​interest and expectations
  • Workshops
    • Co-construction of solutions to ensure ownership by teams

Planning

  • Detailed schedule with the different initiatives and dates of the project reviews
3

Budget, Risks and Change Management Plan

Budget and Resources

  • Costs and benefits
  • Human Resources Plan

Risk & contingency plan

  • Identified risks
  • Impacts, problem solving & contingency plan
  • Dependence on other projects

Change management plan

Digital Tools to Strengthen the Approach

In order to facilitate the PMO, we are implementing digital tools allowing all stakeholders to have a real-time vision of the level of progress of the project, initiative by initiative. Likewise, we can monitor the main project indicators, sticking points and the contingency plan.

In addition, we use tools for facilitating workshops and meetings to increase team engagement, project efficiency and creativity. Some key features: brainstorming, votes and collection of ideas, visual management …

Digital: Another Transversal Skill at KEPLER